Town Council Financial Information

Monthly Financial Reporting:

In the interests of transparency and openness, the Town Council has approved the
publication of monthly Financial Summary reports so that residents (and taxpayers)
can see a monthly snapshot of the Council's finances.

If you wish to see further information, please contact the Clerk/RFO, Paul Hayward.   

Financial Year 2024-25

Click here to download The Town Council's Budget and Precept Statement for FY24-25

The Town Council has migrated all of it's Financial Systems onto the Scribe (Local Authority) Platform.
We will be publishing a summary report outlining the key financial data (as we have below) but we are
currently awaiting details of how that report can be configured. If you require any financial data relating to
the Town Council, please contact the RFO at the Council offices and we will arrange to have the data
released to you without delay.

April 2024
May 2024
June 2024
July 2024
August 2024
September 2024
October 2024 
November 2024
December 2024
January 2024
February 2024
March 2024 and End-of-Year financial information


Financial Year 2023-24

April 2023 Summary Financial Report for publication and review
May 2023 Summary Financial Report for publication and review
June 2023 Summary Financial Report for publication and review
July 2023 Summary Financial Report for publication and review
August 2023 Summary Financial Report for publication and review
September 2023 Summary Financial Report for publication and review
October 2023 Summary Financial Report for publication and review
November 2023 Summary Financial Report for publication and review
December 2023 Summary Financial Report for publication and review
January 2024 Summary Financial Report for publication and review
February 2024 Summary Financial Report for publication and review
March 2024 Summary Financial Report for publication and review

End of Financial Year 2023-24 Bank reconciliation Statement

Financial Year 2022-23    


May 2022 Summary Financial Report for publication and review       
June 2022 Summary Financial Report for publication and review           
July and August 2022 Summary Financial Report for publication and review
September 2022 Summary Financial Report for publication and review
October 2022 Summary Financial Report for publication and review
November 2022 Summary Financial Report for publication and review
December 2022 Summary Financial Report for publication and review
January 2023 Summary Financial Report for publication and review
February 2023 Summary Financial Report for publication and review
March 2023 Summary Financial Report for publication and review

 

Grants - Small and Community Grants

Grant Application update (February 2024): As of the 19th February 2024, the Town Council's Grant Application Scheme has been closed and
no further applications will be considered until the review of the Grant Award Scheme (and application process) has been undertaken and
completed.

As a result of this decision, the links to the policy and application documents (below) have been removed. If you have any queries regarding
this matter, 
please contact the RFO, Paul Hayward, using the contact details elsewhere on this website. Thank you.

Axminster Town Council is proud to support the local community through the awarding of grants to organisations that enrich the lives of residents and
who make Axminster a vibrant place to live, work and play.

For more information on grants up to £1000, please click on the following link: Small Grants Policy. Should you wish to apply, please complete the Small Grants application form. For amounts over £1000, please see our Community Grants policy and Community Grants application form.

Current Financial Year 2024-25:

Grant Application update (February 2024): As of the 19th February 2024, the Town Council's Grant Application Scheme has been closed and
no further applications will be considered until the review of the Grant Award Scheme (and application process) has been undertaken and
completed.

Previous Financial Year 2023-24

St Mary's PCC (April) £250 towards clock repair/maintenance costs (an agreement from 1968)
Nourish (June) £2000 towards venue hire costs at the Guildhall.
Trident Swim Club (July) £1000 towards new equipment to assist teaching in pools
Axminster Christmas Together (Nov.) £300 towards costs of the annual Christmas lunch at Guildhall
Axminster Hub (Nov.) £250 towards operating costs of the project
Pippins Eco-Hub (Nov.) £525 towards energy saving efficiency upgrades in the community building
Axe Valley Ring and Ride (Dec.) £1000 towards annual operational costs
Axminster Community Shed (Dec.) £1000 towards creation of new Mental Health project space at the Scott Rowe building

Full details of all grants awarded can be found on the Transparency page

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Previous Financial Year 2022-23

In the current financial year 2022-23, the Council has awarded Community grants to the following organisations:

Guildhall Management Committee £19,000 (towards operational costs of the Guildhall building and venue)
Axe Valley Ring and Ride (April) £1000 towards annual running costs
Plastic Free Axminster (May) £550 towards website and consumables
Axminster Skate Park (June) £1976 towards annual insurance premium costs (plus £82000 capital investment contribution)
Axe Vale Netball Club (July) £610 towards health project for netball participants
Nourish (July) £2000 towards annual costs of hiring venue for Nourish kitchen and lunches
Nourish (October) £720 towards costs of providing Warm Space at the Guildhall
Axminster Hub (October) £1000 towards annual operational costs for this organisation
Pippins Pantry (October) £500 towards provision of Winter resilience / Warm Space measures.
Axminster Job Club (October) £5725 towards annual running costs for the Job Club.
Axe Valley Ring and Ride (November) (additional grant) £1000 towards additional annual running costs for the service.
No Toy Left Behind (November) £1366 towards provision of Winter resilience / Warm Space measures.
Axminster Christmas Together (December) £1500 towards Christmas Lunch event at Guildhall (Warm Spaces/Winter resilience)
Axe Valley Christians Against Poverty [AVCAP] (December) £1200 towards provision of support for residents needing advice
East Devon Citizens Advice Bureau (January) £2422.20 towards provision of financial support services for Axminster residents

The Council also made small grants available to local groups to celebrate the Queen's Platinum Jubilee in June 2022 under S137 LGA1972.

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Previous Financial Year 2021-22

In 2021-22 the Council gave out Community grants totalling £10,215 to the following organisations:

Axminster Community Shed £2000 (February 2022)
Axminster Junior Park Run £1000 (February 2022)
Plastic Free Axminster £265 (November 2021)
Axminster Junior Art Project (September 2021) - awarded by the Mayor
Axminster Job Club £2000 (June 2021)
Axminster Youth Club £1000 (June 2021)
Royal British Legion - Axminster branch £700 (May 2021)
Axminster Repair Cafe £1000 (May 2021)
Nourish Axminster £1000 (April 2021)
Axe Valley Ring and Ride Transport £1000 (April 2021)

The Town Council also awarded Grant Assistance to the Guildhall Management
Committee for £25,000 in the Financial Year 2021-22.


Annual Governance and Accountability Returns (AGAR)

Annual Governance & Accounting Statements

 

The Town Council is required by law to submit itself annually to both internal and external audit as per the Local Audit and Accountability Act 2014.
Copies of all documents are published here annually, together with the statutory notices of the periods for the exercise of public rights.

The originals and supporting information are available to view, upon appointment at the Guildhall or via email to the Responsible Financial Officer,
(Paul Hayward) at clerk@axminstertowncouncil.gov.uk.

Copies of these documents are also available to purchase for a fee and can then be posted to you.

For information, the government-appointed External Auditor for Axminster Town Council is:

PKF Littlejohn LLP

Address: 15 Westferry Circus
London
E14 4HD

Phone: +44 (0)20 7516 2200

Financial Year 2023-24:

Notice of the Period for the Exercise of Public Rights - 1st July 2024 to 9th August 2024 inclusive. HERE

Summary of Rights document HERE

Internal Auditor Signed Report (AGAR) version FY23-24 HERE

Internal Auditor Supplementary Report FY23-24 HERE

The Town Council considered these report at their meeting held on (TBA).

Section ONE Governance Statement FY23-24 (AGA3R) HERE

Section TWO Accounting Statements FY23-24 (AGAR3) HERE

Explanation for significant variances (Summary) FY23-24 HERE

Reconciliation between Boxes 7 & 8 (Section TWO) FY23-24 HERE

Bank Reconciliation Statement as at 31.03.2024 HERE

External Auditor Report (Assurance) HERE

Notice of Conclusion of Audit dated (TBA) HERE

Previous Annual Return information (AGAR)

Financial Year 2022-23:

Notice of the Period for the Exercise of Public Rights - 3rd July to 11th August 2023 inclusive. HERE

Summary of Rights document HERE

Internal Auditor Signed Report (AGAR) version FY22-23 HERE

Internal Auditor Supplementary Report FY22-23 HERE

The Town Council considered these report at their meeting held on 24/07/2023 and
resolved unanimously to note the recommendations and to submit to the External Auditor.

Section ONE Governance Statement FY22-23 (AGA3R) HERE

Section TWO Accounting Statements FY22-23 (AGAR3) HERE

Explanation for significant variances (Summary) FY22-23 HERE

Reconciliation between Boxes 7 & 8 (Section TWO) FY22-23 HERE

Re-stated reconciliation between Boxes 7 & 8 (Section TWO) FY21-22 (see below for original) HERE

Bank Reconciliation Statement as at 31.03.2023 HERE

External Auditor Report (Assurance) HERE

Notice of Conclusion of Audit dated 30.09.2023 HERE


Community Infrastructure Levy (CIL) Annual Reports

Annual Community Infrastructure Levy (CIL) Report

 

The Community Infrastructure Levy (CIL) is a charge which can be applied to new
development in East Devon.

Most new development which creates net additional floor space of 100 square metres
or more, or creates a new dwelling, is potentially liable to pay CIL. The actual amounts
are calculated by East Devon District Council and paid to us by them.
We provide a report annually which details the amount received and any amounts spent.
These can be found below:

Annual CIL Report 2018-19
Annual CIL Report 2019-20
Annual CIL Report 2020-21
Annual CIL Report 2021-22
Annual CIL Report 2022-23
Annual CIL Report 2023-24

Town Council's adopted and approved Financial Regulations

Financial Regulations extant - reviewed & adopted 2023

The review was undertaken by the Strategy & Finance Committee in December 2022
and then ratified by the FULL Council in January 2023 (and amended again in October 2023)

FULL Council considered the re-adoption of the extant Financial regulations in May 2025 but deferred
the matter to the next Strategy & Finance Committee in light of the issue (on 8/5/24) of new model FR.
template by NALC/DALC.

EDDC Precept Table FY2023-24

EDDC provide the Town Council with an annual statement showing all the relevant parts of a Council Tax bill
(including DCC, Fire service, Police service, EDDC and the Town or Parish Council element).

This is shown (and downloadable from) HERE

Tender Documents (live and expired)

April 2024 - The Town Council has issued its Tender Document for the Annual Grass Cutting Contract for the
Cemetery and Jubilee Field works. The document can be accessed by clicking here - GROUNDS MAINTENANCE TENDER

The deadline date for submission of tenders for consideration is 17th May 2024 - Midday.

If you have any queries or questions regarding this opportunity, please contact the Town Council offices.