AXMINSTER TOWN COUNCIL
								
										The Guildhall,
										Axminster,
                  									Devon.

									         8 January 2020
Dear Councillor,

	You are hereby summoned to attend a meeting of the Town Council which will take place on Monday, 13th January 2020 at 7.00 p.m at The Guildhall to transact the following:

PRESENTATION OF ROBIN CROSS CITIZEN OF THE YEAR AWARD

Members are reminded of their obligation to declare the existence and nature of any personal interests they may have in any items to be considered at this meeting and to withdraw if it is a pecuniary one.  Members are reminded also that in reaching decisions they should bear in mind the Town Council proposal to endeavour to reduce its carbon footprint in the light of the climate emergency.
	Members and the public are reminded that remarks must addressed through the person chairing the meeting.

1.	APOLOGIES.
2.	DECLARATIONS OF INTEREST.
3.	TO RECEIVE AND IF THOUGHT FIT APPROVE AND ADOPT MINUTES OF MEETING HELD ON MONDAY 9th DECEMBER  2019: To be presented by the Town Mayor, Cllr. Young  – i) approve for accuracy.  ii) adopt as policy.
4.	TOWN FORUM: The duration of this to be at the discretion of the Town Mayor.
5.	TO CONSIDER MATTERS ARISING FROM MINUTES OF 9TH DECEMBER 2019.
6.	TO CONSIDER ANY APPLICATIONS RECEIVED FOR CO-OPTION FOR RAYMONDS HILL. – one received
7.	MATTERS OF URGENCY: To consider matters not detailed on the agenda but agreed 
	by the Presiding Chairman as being matters of urgency. 
8.	COMMITTEE REPORTS: To receive and, if thought fit, approve and adopt the reports, copies 	herewith, of the following committees:
a.	PLANNING: Dated 9th December 2019, to be presented by the Vice-Chairman of the Committee, Cllr. Doherty. – i) approve for accuracy.  ii) adopt as policy.
b.	Matters arising from above meeting.
c.	RISK AND EMERGENCY PLANNING WORKING PARTY: Dated 6th January 2020 to be presented by the Chairman of the Committee, Cllr. Young -  i) approve for accuracy.  
d.	Matters Arising from the above meeting.
9.	TO CONSIDER RISK MANAGEMENT DOCUMENT: Town Clerk to speak.
10.	FINANCIAL MATTERS:
a.	To approve payments for December 2019
b.	To report matters approved for expenditure by Town Mayor/Committee Chairmen:
i.	
c.	To receive Responsible Financial Officer’s Report.
d.	To consider quarterly report against budget.
e.	To consider any adjustments to budget – inclusion of works to Cemetery paths, Guildhall Support, Environment and allowance for Risk Assessment related work. 
f.	To set Precept for submission to East Devon by 22nd January.
g.	To consider options for re-investment of bond due to expire on 14th January.
h.	Update on vehicle acquisition.
11.	TO PROPOSE LOCATIONS FOR NEW BENCHES: Cllr. Walden to speak.

12.	TO PROPOSE THAT THIS TOWN COUNCIL NO LONGER SEEKS TO TAKE OVER THE MANAGEMENT OF THE GUILDHALL: Cllr. Moore to speak.
13.	FUTURE PLANS: 
a.	Repair Café.
14.	CORRESPONDENCE:
a.	Letters Received.
i.	D.A.L.C. – invitation to nominate candidate for Royal Garden Party.
ii.	D.C.C. – re land at Lea Combe
iii.	Safer Towns Initiative -re Axminster
iv.	Statement from North Devon Healthcare Trust and R.D. & E.
v.	Various re arrangements for closure of South Street.
b.	Meetings 
i.	Budget Road Show – meeting 5th February, 4.00 p.m. Blackdown House.
ii.	L.A.G. meeting  - 9th January 2020 Colyton.
iii.	Opening of new Play Areas 28th January 2020 at Loretto Road (1.30 p.m.) and Foxhill (2.00 p.m.)
c.	Reports Received:
i.	L.A.G. Minutes from November.

To be taken In Committee:

If appropriate, Deputy Mayor  to propose that under the provisions of the Public Bodies (Admission to Meetings ) Act 1960, (as amended by the Local Government Act 1972 the public, (including the press) be excluded from the meeting as publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.  

15.	STAFFING MATTERS:
a.	Vehicles for outdoor staff.
b.	Training.
16.	TO DISCUSS QUOTATIONS RECEIVED:
a.	C.C.T.V.
b.	Digital Mapping Proposals.
c.	Guildhall Roofing/Gutters quote.
d.	Old Courthouse Chimney.
17.	TO DISCUSS TENANCY MATTERS: 

Yours sincerely,

TOWN CLERK