AXMINSTER TOWN COUNCIL
								
										The Guildhall,
										      Axminster,
											Devon.
							
										24 April 2019

Dear Councillor,
	
A meeting of the Buildings and Finance Committee has been arranged immediately following the meeting of the full Town Council to be held at 7.00 P.M. on Monday, 29th April 2019 at the Guildhall. 

Members are reminded of their obligation to declare the existence and nature of any personal interests they may have in any items to be considered at this meeting and to withdraw if it is a pecuniary interest before any discussion takes place.
.
1.  APOLOGIES:

2. TO SIGN MINUTES OF PREVIOUS MEETING AND CONSIDER ANY MATTERS ARISING THEREFROM.

3. PUBLIC FORUM.

4. FINANCIAL MATTERS:
	a)  Debtors for Annual Return.
	b  Update on disposal of grand piano.
c)  Bank charges

5.  PROPERTY RELATED MATTERS:
a.	Guildhall 
i.	Update on works required
ii.	To consider any report from contractors approached by surveyor

b.	Old Courthouse –  to review rents and general update on repairs and any matters specific to
i.	Museum.
ii.	Senior Citizens’ Centre
iii.	Arts Cafe
iv.	Constable’s Room 
v.	Former T.I.C.

c.	Cemetery 
d.	Amenities
i.	Update on additional storage for equipment and location thereof.
ii.	Tree works on allotment sites.
e.	Pippins
i.	 Roof problems.

6. BANKING ARRANGEMENTS: to report on situation regarding signatories.

7  TO CONSIDER ANY MATTERS OF URGENCY.

Deputy Mayor to propose that under the provisions of the Public Bodies (Admission to Meetings) Act 1960, (as amended by the Local Government Act 1972 the public, (including the press) be excluded from the meeting as publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted

8. TO CONSIDER QUOTES RECEIVED FOR VARIOUS WORKS.

9. TENANCY MATTERS:
a.	Old Courthouse.
b.	Pippins

Yours sincerely,

Hilary Kirkcaldie

TOWN CLERK