AXMINSTER TOWN COUNCIL
								
										The Guildhall,
										Axminster,
                  									Devon.

									         4 December 2019
Dear Councillor,

	You are hereby summoned to attend a meeting of the Town Council which will take place on Monday, 9th December 2019 at 7.00 p.m at The Guildhall to transact the following:

Members are reminded of their obligation to declare the existence and nature of any personal interests they may have in any items to be considered at this meeting and to withdraw if it is a pecuniary one.  Members are reminded also that in reaching decisions they should bear in mind the Town Council proposal to endeavour to reduce its carbon footprint in the light of the climate emergency.
	Members and the public are reminded that remarks must addressed through the person chairing the meeting.

. 

1.	APOLOGIES.
2.	DECLARATIONS OF INTEREST.
3.	TO RECEIVE AND IF THOUGHT FIT APPROVE AND ADOPT MINUTES OF MEETING HELD ON MONDAY 11th NOVEMBER  2019: To be presented by the Town Mayor, Cllr. Young  – i) approve for accuracy.  ii) adopt as policy.
4.	TO RECEIVE AND IF THOUGHT FIT APPROVE AND ADOPT MINUTES OF MEETING HELD ON MONDAY 2nd DECEMBER  2019: To be presented by the Town Mayor, Cllr. Young - – i) approve for accuracy.  ii) adopt as policy.
5.	TOWN FORUM: The duration of this to be at the discretion of the Town Mayor.
6.	TO CONSIDER MATTERS ARISING FROM MINUTES OF 11th NOVEMBER 2019.
7.	TO CONSIDER MATTERS ARISING FROM MINUTES OF 2nd DECEMBER 2019.
8.	TO CONSIDER ANY APPLICATIONS RECEIVED FOR CO-OPTION FOR RAYMONDS HILL.
9.	MATTERS OF URGENCY: To consider matters not detailed on the agenda but agreed 
	by the Presiding Chairman as being matters of urgency. 
10.	COMMITTEE REPORTS: To receive and, if thought fit, approve and adopt the reports, copies 	herewith, of the following committees:
a.	PLANNING: Dated 11TH November 2019, to be presented by the Chairman of the Committee, Cllr. Mrs. Leat. – i) approve for accuracy.  ii) adopt as policy.
b.	Matters arising from above meeting.
c.	EMPLOYMENT: Dated 21st November 2019 to be presented by the Chairman of the Committee, Cllr. Young -  i) approve for accuracy.  ii) adopt as policy.
d.	Matters Arising from the above meeting.
11.	FINANCIAL MATTERS:
a.	To approve payments for November 2019
b.	To report matters approved for expenditure by Town Mayor/Committee Chairmen:
i.	Proposed training for Clerk and Deputy Clerk.
c.	To receive Responsible Financial Officer’s Report.
d.	To consider any adjustments to budget. 
e.	To consider options for re-investment of bond due to expire in January.
f.	To propose that bad debts be written off.
g.	To propose that a debit card be obtained to facilitate online purchases and that the level of expenditure to be authorised by officers be increased to accommodate this.

12.	TO CONSIDER TOWN COUNCIL’S RESPONSE TO PUBLIC SPACES DOGS REVIEW:
13.	TO PROPOSE LOCATIONS FOR NEW BENCHES: Cllr. Walden to speak.
14.	TO CONSIDER RISK MANAGEMENT DOCUMENT:
15.	TO CONSIDER DRAFT LIST OF MEETINGS FOR 2020:
16.	FUTURE PLANS: 
17.	CORRESPONDENCE :
a.	Letters Received.
i.	SouthWest Railways – re condition of station car park.
ii.	D.C.C. – re various issues raised at Traffic Management Committee meeting.
iii.	Premises Licence Application for former Barclays Bank premises.
b.	Meetings 
i.	Budget Road Show – meeting 5th February, Blackdown House.
ii.	L.A.G. meeting  - 9th January 2020 Colyton.
c.	Reports Received - the following reports are available for consultation in the office:
i.	L.A.G. Minutes from November.

To be taken In Committee :

If appropriate, Deputy Mayor  to propose that under the provisions of the Public Bodies (Admission to Meetings ) Act 1960, (as amended by the Local Government Act 1972 the public, (including the press) be excluded from the meeting as publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.  

18.	TO CONSIDER NOMINATIONS FOR ROBIN CROSS CITIZEN OF THE YEAR AWARD:
19.	STAFFING MATTERS:
a.	Vehicles for outdoor staff.
b.	Training.
20.	TO DISCUSS QUOTATIONS RECEIVED:
a.	C.C.T.V.
b.	Digital Mapping Proposals.
c.	Guildhall Roofing/Gutters quote.
d.	Old Courthouse Chimney.
21.	TO DISCUSS TENANCY MATTERS: 

Yours sincerely,

Hilary Kirkcaldie

TOWN CLERK