AXMINSTER TOWN COUNCIL
								
										The Guildhall,
										Axminster,
                  									Devon.

									         5 November 2019
Dear Councillor,

	You are hereby summoned to attend a meeting of the Town Council which will take place on Monday, 11th November 2019 at 7.00 p.m at The Guildhall to transact the following:

Members are reminded of their obligation to declare the existence and nature of any personal interests they may have in any items to be considered at this meeting and to withdraw if it is a pecuniary one.  Members are reminded also that in reaching decisions they should bear in mind the Town Council proposal to endeavour to reduce its carbon footprint in the light of the climate emergency.
	Members and the public are reminded that remarks must addressed through the person chairing the meeting.

1.	APOLOGIES.
2.	DECLARATIONS OF INTEREST.
3.	TO RECEIVE AND IF THOUGHT FIT APPROVE AND ADOPT MINUTES OF MEETING HELD ON MONDAY 14th OCTOBER  2019:
4.	TOWN FORUM: The duration of this to be at the discretion of the Town Mayor.
5.	TO CONSIDER MATTERS ARISING FROM MINUTES OF 14TH OCTOBER 2019
6.	TO CONSIDER ANY APPLICATIONS RECEIVED FOR CO-OPTION FOR RAYMONDS HILL.
7.	MATTERS OF URGENCY: To consider matters not detailed on the agenda but agreed 
	by the Presiding Chairman as being matters of urgency. 
8.	COMMITTEE REPORTS: To receive and, if thought fit, approve and adopt the reports, copies 	herewith, of the following committees:
a.	REPORT OF THE CEMETERY WORKING PARTY HELD ON 30TH JULY 2019: To be presented by the Chairman of the Cemetery Committee, Cllr. Spurway – i) approve for accuracy ii) adopt as policy.
b.	Matters arising from the above meeting.
c.	PLANNING: Dated 14TH October 2019, to be presented by the Chairman of the Committee, Cllr. Mrs. Leat. – i) approve for accuracy.  ii) adopt as policy.
d.	Matters arising from above meeting.
e.	PLANNING: Dated 28th October 2019. To note that this meeting could not be held as the plans could not be downloaded from the E.D.D.C. website.
f.	BUILDINGS AND FINANCE: Dated 28th October  2019  - to be presented by the Chairman of the Committee, Cllr. Young.
g.	Matters Arising from the above meeting.
h.	Notes on the Buildings and Finance Working Party held on 1st November 2019
9.	FINANCIAL MATTERS:
a.	To approve payments for October 2019
b.	To report matters approved for expenditure by Town Mayor/Committee Chairmen.
c.	To receive Responsible Financial Officer’s Report.
10.	ROBIN CROSS CITIZEN OF THE YEAR AWARD: Town Mayor to speak.
11.	TO APPOINT A SNOW WARDEN: Town Clerk to speak.
12.	TO PROPOSE THAT A WORKING PARTY BE SET UP TO DISCUSS THE FUTURE ADMINISTRATION OF THE GUILDHALL: Cllr. Walden to speak.
13.	PROPOSALS FOR CLIMBING WALL AT RAYMONDS HILL: Cllr. Adamson-Drage to speak.
14.	TO CONSIDER WAYS TO PROMOTE COMMUNITY COHESION IN AXMINSTER: Cllr. Walden to speak.
15.	TO REPORT ON ENVIRONMENT DAY 
16.	FUTURE PLANS: 
17.	CORRESPONDENCE :
a.	Letters Received.
i.	SouthWest Railways – re condition of station car park.
b.	Meetings 
i.	East Devon Local Action Group – meeting 7th November.
ii.	27th November – Community Resilience Forum, Rattery
c.	Reports Received - the following reports are available for consultation in the office:
i.	.

To be taken In Committee :

If appropriate, Deputy Mayor  to propose that under the provisions of the Public Bodies (Admission to Meetings ) Act 1960, (as amended by the Local Government Act 1972 the public, (including the press) be excluded from the meeting as publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.  

18.	STAFFING MATTERS:
a.	Van and Equipment for Lengthsman.
b.	Training.
19.	TO DISCUSS QUOTATIONS RECEIVED:
a.	C.C.T.V.
b.	Digital Mapping Proposals.
c.	Energy Quotes
d.	Guildhall Roofing/Gutters quote.
20.	TO DISCUSS TENANCY MATTERS: 

Yours sincerely,

Hilary Kirkcaldie

TOWN CLERK